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Date: May 19, 2008
Location: Telemark Lodge, Cable
Present: Waldo Asp, Chuck
Block, Jim Brakken, Earl Cook, Roger Dreher, Jan Eck, Lisa Gabriel,
MaryJo Gingras, Ted Griggs, John Haack, Mike Klink, Sheri Snowbank (note
taker), Susan Tesarik (via phone), Pamela Toshner, Susan Wallin, and
Lorna Wilson
Lake Awards – Jim
said that four counties have responded (Rusk, Washburn, Bayfield, Douglas)
and he gave originals of the writeup to John for printing.
Folder stuffing will be
June 9th starting at 9:30 at the Spooner Ag Research Station. (Fred,
Lisa and Lorna volunteered at the last meeting)
Budget
Roger has concerns over copy cost. $300 (estimated $2 per person). John
pointed out we have reduced the cost of the folders significantly $0.07
versus $1.00 each and the DNR will print out the large agendas we put
outside of the door, saving ~$100. Hopefully these cost savings will
make up for any increase in the price of copies. If copy costs remain
within the budget it will leave $400 for advertising.
Registration
Susan T. - 11 registrants, 2 non-profits, 3 for profits and 1 sponsor
have paid. The River Alliance has promised $250 for the Big Top and
we got $3,000 from the NPS. Roger said that he has 9 businesses that
have committed and 7 have shown interest. Jim said Bayfield through
an educational grant will cover 35 registrants (for each new person
that comes they will pay for 2 others). MaryJo has been in contact with
the Cable Museum about youth registration. They will not know exact
numbers until the week before the conference, but they will register
8 kids (for free) and submit the names later. MaryJo will work with
Susan T. on this. She has also contacted the home school groups out
of Ashland and Rice Lake. They requested brochures. Other committee
members have contacted area schools: Jan – all schools in Sawyer,
Lorna – Northwoods, John – Shell Lake, Chuck – Winter.
If a participant wants to attend only one half of the
AIS workshop on Thursday how much do we charge? There was a consensus
that the fee remains $25 regardless because of lunch costs. The rest
of the meetings on Thursday are bring your own lunch.
On Thursday the
• AIS will be in Nam A
• Consortium in the reception room off the lobby
• Great Lakes group in the Laukka
Big Top Shows
Ticket sales
• Hayward Lions Waldo – (got Evening 50, Matinee 30) so
far they have sold 5 matinee and 30 evening.
• Cable Lions and Chamber- Jim – (got Evening 100, Matinee
20) so far they have sold 3 matinee and 34 evening
• Seeley Jim – (got 20 Evening) not sure how many has been
sold
Extra matinee tickets can be sold when they register on
the WAL site. We will need to look into limiting the number of extras
that can be sold. Right now an unlimited number can be ordered. (Update:
WAL has corrected the problem)
On June 2nd ticket
representatives send John an update and on June
9th turn in final numbers sold to John and make sure you have
the extra tickets and money in hand. These can be turned in at the conference.
Matinee
Earl signed the contract and in it they require volunteers to help unload
and set up the equipment in the theater. Probably around 10 –
11 am. Jan, Susan W. Mike, Lisa, Susan T. and Pamela (she will see if
Dave Blumer and Kris Larsen will help as well). There are also other
needs in the contract that Telemark has been made aware of.
Lorna, Mike and Susan W. volunteered to be at the door to collect tickets
and evaluations. John will bring boxes labeled Evaluations.
THE DOORS WILL OPEN AT 2:30pm FOR SEATING
Evening
Beverly Stencel will manage the evening show. Jan, Jim and his wife,
Waldo and maybe Earl will be available to help take tickets.
Agenda change
MaryJo and Branda Thwaits will do the matinee introduction and logistics.
To accommodate getting everyone inside of the Red Arrow we will start
the Intros at 3:00 pm and the show at 3:15 (15 minutes later making
the break ½ hour)
We will gather the evaluations as they enter the Big Top performance.
MaryJo will introduce Branda or NPS representative at the Matinee and
John will in the evening.
Erin O’Brien who will be entertaining Thursday evening
will also sing during the matinee and evening shows.
There was discussion about roping off “prime”
seats to be sold at an increased price (part of the Big Top contract
requires 10 seats reserved for their use). The pros and cons were considered
and it was decided that we would keep everything as general seating.
Promotions – Publicity
WAL has sent out in the newsletter and will be going out again highlighting
more speakers. John will put ads in the paper the first week of June.
Others will put information in other publications. We won’t do
the radio spots this year. The group did not think it was worth the
effort.
Conference Materials
The group reviewed a mock up of the complete folder
• Agenda – corrections will be made for the performance
time (color table). If you have any suggestions or corrections about
the session descriptions let Susan T. know.
• Evaluation –last year’s evaluation was updated and
a question about whether participants would like to see arts/entertainment
at future conferences will be included as suggested.
• Partner and Non-profit list – Susan T.
• Recognition sheets – Originals given to John
• Big Top flyer
• Take me to the River brochure and brochure with river and watershed
– Branda will drop off with John
• Notepad and pencil
• The front of the cover of the folder celebrating the 10th anniversary
– The title will be corrected.
Facilities
We went on a tour of the facilities with the new Telemark events coordinator,
Randy and Laura Alten. The locations of the registration and food tables
were explained. A reception room is now available near the lobby. We
will reserve this for the Consortium on Thursday and as seating for
lunch. The Red Arrow room will be set up auditorium style (no tables)
in the morning; this will facilitate room arrangement for the performances.
Food
Susan W. arranged for us to preview the lunch. A chicken salad wrap
and a veggie wrap, vegetables, fruit and cookie. Both were good. Minor
suggestions were made to Telemark.
MODERATOR REMINDER
• Lake, Fish, and Wildlife (Laukka) John
• Legal and Policy (Namakagon A) Earl
• Lake Science (Namakagon C) Ted (Switched with MaryJo)
• Lakeshore and Shoreline Health (Miley) MaryJo (Switched with
Ted)